Generating an EFT file

To access this function, you must login as a user with an administrator role. See Security Roles (in Administrator Information) for more information.

This menu option provides a shortcut to the EFT Processing step of the Payrun Wizard, which enables you to re-produce an EFT file from an Updated or Completed payrun. This might be required if you need to change the processing date, or the original file has been lost or corrupted in some way.

Generating an EFT file:

  1. From the Navigator select Payrun Process > Generate EFT File or from the Ribbon Bar select Payrun Processes > Payrun >Generate EFT File.
    The Payrun Wizard will open at Select a Payrun showing all the available payruns.
  2. Select the Updated or Completed payrun for which you want to generate an EFT file.
    In the bottom half of the window Open a Payrun for EFT will be checked automatically.
  3. Click Next.
    The Payrun Wizard displays the EFT Processingscreen.
  4. Make any changes that you require to the information on this screen. This includes:
Field Explanation
Company Bank Accounts This is a list of all existing company bank accounts.
Payments will be taken from the selected account.
The system will automatically select the first account in the list.
Sort the list if you require a different account to be first.
Processed Date

Enter the date you want the bank to process this payment.

You may enter a date in the future if required, but check with your bank to see if any limits apply.
Lodgement Ref This will appear on the employees bank statement.
If required you can change it here.
EFT Format For Australian companies this will always be ABA.
For New Zealand companies this will be the Alternative EFT Format selected in Company Bank Accounts
Filename

This is the default location and file name of the EFT file which will be generated. The path is the default.

The filename includes a date and time stamp, the current run number and the company name.

Browse Click on the Browse button if you wish to change the path or filename.
Generate Once your settings are complete, click Generateto create the EFT file in the specified location.
  1. Click Generate.
    The EFT file will be generated in the specified location.
  2. A Completed File Generation confirmation message will be displayed - click OK on this.
  3. Click Cancel on the bottom of the window if no further action is required.

If you click Next at EFT Processing, this will display the Printing Hardcopy Payslips step of the Wizard - see Pay Advices (Hard Copy) for information on this.