Topic 1: General Employee Settings

An employee is any entity that is paid through the company. This can be a salaried employee, a contractor, another company or any other entity that can draw a wage.

The Employee's master file includes details of their standard or default pay, super fund contributions, deductions etc.

These details are then picked up in each payrun, meaning you only need to make minor adjustments which may arise from time to time.

To add an employee file you must use the Employee Creation Wizard.

Opening the Employee File:

The quickest method to search for an employee is to press the F3 button on your keyboard to search for the employee.

Alternatively:

• From the navigator go to Employee > Find Employee.
  
  
  
  OR
• From the Employee Lister select an employee or Search by typing a name or number in the Search Employees field
  
  
  
  OR
• On the desktop ribbon bar click the Find Employee button
  
  
  
  

General Settings:

When you view an employee's master file, this displays the default screen which is the Details tab.
There are a number of other tabs which may be available (depending on security settings):

• Details such as their name, address and phone numbers
• Characteristics such as birth date, hired date and employment status
• Tax such as ATO details, tax settings and rebates information
• Security such as their level of access and workflow details
• Conditions of Employment such as the condition header, department and payroll tax details
• HR - Positions showing current and historical positions
• OHS - Locations showing current and historical OHS locations
• Termination if relevant this has dates and reasons for termination
• User Defined Fields
  
  

See also Employee Data, for a listing of the nodes available within the employee master file.

 

Employee Licenses

The number of current licensed employees is based on the total number of current and terminated employees that need to be reported via STP to the ATO for the curent financial year.
Even when an employee is terminated, they may still have YTD figures in the system and as such are still active in the current financial year.

As part of the year end processing, Ready Pay automatically archives those employees who were terminated during the previous financial year.
This process does not delete any information held on the employee, but removes them from the list of current employees and makes their license available for use in the following financial year.
Archived employees are still available for reporting purposes, and can be reinstated if re-employed with the company.